The app’s benefits skew towards Personal Tasks rather than Planner Plans.Support for lists, categories (web only), hashtags, assignees, dates, importance, sub-tasks, attachments.Allows for the creation of Shared Task Lists outside Planner Plans.Provides a consolidated view of Personal Tasks from To Do and Outlook, as well as Team Tasks from Planner Plans.Sub-tasks are not built-in and could be challenging to implement.No built-in integration with other applications (e.g., Planner) therefore the assignment of tasks can easily get lost and end users have no way to see a holistic view of all their tasks across individual Lists (without additional configuration).Ability to centralize tasks across lists with minor customization (using things like Modern PnP Search web part or Highlighted Content web part).Respects underlying site/group membership.Support for attachments, and comments (with Can create multiple ways to view information (by plan, by bucket, by progress, or any other metadata you create).The Kanban “task board” is a tried and tested approach that many recognize.Can be customized with endless additional metadata that your task list may require, and it is extremely flexible in terms of layout.Ability to create automation of tasks through Power Automate.Little to no extensibility or customization beyond out of the box configuration.Has seen some minor updates but nothing significant in quite some time.Tasks can be copied or moved to other plans.Tasks can be assigned to multiple people.Multiple ways to view information (by plan, by bucket, by progress).Support for buckets, progress, labels, assignees, dates, priority, sub-tasks, attachments, comments.

Planner Tasks integrate well with our views in To Do, Teams, and Outlook.The Kanban “task board” is a tried and tested approach that many recognize and Planner has implemented it well.The reality is there is no single “best way” to manage tasks, and we are still seeing more options being added (e.g., Loop), without a real coherent strategy to tie these options together. This creates a huge amount of confusion for end users, in knowing what tool to use when and finding a way to see a holistic view of all their tasks. They have also created a number of overlapping user experiences without providing clarity around which tools communicate with one another, and which do not. Microsoft has offered a variety of tools to address different use cases for task management, from personal to enterprise.

Where are all the places we can create tasks? There are a number of ways to manage tasks in Microsoft 365, some of which overlap, while others don’t. For official Microsoft content, see Microsoft 365 documentation. This is an open-source article with the community providing support for it.

Tasks in planner und to do